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    Privacy Policy

    Last Updated: December 22, 2024

    Table of Contents

    01Introduction02Information We Collect03How We Use Your Information04Data Storage and Security05Third-Party Services06Your Rights07Cookies and Tracking08Children's Privacy09International Users10Changes to This Policy11California Privacy Rights12Contact Us

    01Introduction

    Welcome to Collegely. We are committed to protecting your privacy and ensuring transparency about how we collect, use, and safeguard your personal information. This Privacy Policy explains our data practices for our AI-powered college admissions planning platform.

    By using Collegely, you agree to the collection and use of information in accordance with this policy. If you do not agree with our policies and practices, please do not use our services.

    02Information We Collect

    2.1 Account Information

    When you create an account, we collect:

    • Email address
    • First and last name
    • Password (encrypted and securely stored via Supabase Auth)
    • Google profile information (if you use Google OAuth authentication)

    2.2 Profile Data

    To provide personalized admissions predictions and recommendations, we collect:

    • GPA (Grade Point Average)
    • SAT/ACT test scores
    • Class rank and academic achievements
    • Extracurricular activities and leadership roles
    • Geographic location (state/region)
    • Intended major and career interests
    • College preferences and target schools

    2.3 Essay Content

    When you use our essay analyzer feature:

    • Essay text you submit for analysis
    • Feedback and analysis results
    • Essay metadata (word count, submission date)

    Note: Essays are processed through Google Gemini 2.0 Flash AI for analysis but are not stored permanently or used for AI model training.

    2.4 Application Tracking Data

    • Colleges you're tracking or have applied to
    • Application deadlines and status updates
    • Notes and reminders you create

    2.5 Usage Data

    • Features you access and interact with
    • Time spent on the platform
    • Browser type and version
    • Device information
    • IP address for security purposes
    • Anonymous analytics data (via Vercel Analytics)

    03How We Use Your Information

    3.1 AI-Powered Predictions

    We use your academic data (GPA, test scores, extracurriculars) to generate personalized college admission probability predictions using Google Gemini 2.0 Flash AI. These predictions are statistical estimates based on historical data and current trends.

    3.2 Essay Analysis

    Your essay text is sent to Google Gemini AI API for real-time analysis, including:

    • Grammar and structure feedback
    • Content suggestions
    • Tone and style recommendations
    • Plagiarism detection indicators

    3.3 Scholarship Discovery

    We use your profile information to recommend relevant scholarships based on your qualifications, demographics, and interests.

    3.4 Application Management

    Your application tracking data helps you organize deadlines, requirements, and progress toward your college goals.

    3.5 Service Improvement

    Anonymous usage analytics help us understand how students use Collegely and improve our features and user experience.

    04Data Storage and Security

    4.1 Infrastructure

    • Database: Supabase (PostgreSQL) for secure, encrypted data storage
    • Authentication: Supabase Auth with industry-standard encryption
    • Payment Processing: Stripe (we do not store credit card information)
    • Data Encryption: All data is encrypted in transit using HTTPS/TLS

    4.2 Data Retention

    • Account data: Retained while your account is active
    • Essay analyses: Stored for 90 days, then permanently deleted
    • Usage analytics: Anonymous data retained indefinitely for service improvement
    • Deleted accounts: All personal data permanently removed within 30 days

    4.3 Security Measures

    • Row-level security policies on all database tables
    • Regular security audits and updates
    • Secure API key management
    • Access controls and authentication requirements

    05Third-Party Services

    5.1 Google Gemini AI

    • Purpose: Essay analysis and admission predictions
    • Data Shared: Academic data, essay text
    • Privacy: Your data is not used to train AI models
    • Policy:View Policy

    5.2 Stripe

    • Purpose: Subscription payment processing
    • Data Shared: Billing information (processed directly by Stripe)
    • Privacy: PCI DSS compliant
    • Policy:View Policy

    5.3 Supabase

    • Purpose: Database and authentication services
    • Data Shared: All account and profile information
    • Privacy: SOC 2 Type II certified
    • Policy:View Policy

    5.4 Google OAuth

    • Purpose: Optional authentication method
    • Data Shared: Email, name, profile photo
    • Policy:View Policy

    5.5 US Department of Education College Scorecard API

    • Purpose: College data enrichment
    • Data Shared: None (we only retrieve public college information)
    • Policy:View Policy

    5.6 Vercel Analytics

    • Purpose: Anonymous usage metrics
    • Data Shared: Page views, general usage patterns (no PII)
    • Privacy: GDPR compliant
    • Policy:View Policy

    06Your Rights

    6.1 Access Your Data

    You can view and download all your personal information from your profile settings at any time.

    6.2 Data Portability

    Request a complete export of your data in JSON format by contacting support@collegely.app.

    6.3 Deletion Rights

    Delete your account and all associated data at any time through account settings. All data will be permanently removed within 30 days.

    6.4 Correction

    Update or correct your profile information directly in your account settings.

    6.5 Opt-Out

    • Marketing emails: Unsubscribe link in all communications
    • Analytics: Use browser "Do Not Track" settings

    07Cookies and Tracking

    7.1 Essential Cookies

    • Authentication tokens (required for login)
    • Session management
    • Security tokens

    7.2 Analytics Cookies

    • Vercel Analytics for anonymous usage tracking
    • Can be disabled via browser settings

    7.3 Third-Party Cookies

    • Google OAuth (if you use Google sign-in)
    • Stripe (for payment processing)

    08Children's Privacy

    Collegely is designed for high school students. If you are under 13 years old, you must have parental consent to use our services. We do not knowingly collect information from children under 13 without parental consent.

    09International Users

    Collegely is based in the United States. Your information will be processed and stored in the US. By using our services, you consent to the transfer of your information to the US.

    10Changes to This Policy

    We may update this Privacy Policy periodically. We will notify you of significant changes via email or prominent notice on the platform. Continued use after changes constitutes acceptance of the updated policy.

    11California Privacy Rights (CCPA)

    California residents have additional rights:

    • Right to know what data we collect
    • Right to delete personal information
    • Right to opt-out of data sales (note: we do not sell your data)
    • Right to non-discrimination for exercising privacy rights

    12Contact Us

    For privacy-related questions, data requests, or concerns:

    Email: support@collegely.app
    Mail: Collegely Privacy Team
    [Address to be added]
    Response Time: We aim to respond within 48 hours

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